Tips for Writing a Resignation Letter by Victor Ghoshe

It's best to give your boss two weeks notice if you are resigning. If possible, write the letter at least two weeks before resigning your job.

The most important information to include in a resignation letter is the date you plan to leave the company. This helps ease the transition for the employer, as well as for you. State this date very early in the letter.

You should also let the employer know you appreciate your time with the company. If you were not particularly happy at the company, you can keep this expression of thanks brief. 

If possible, offer the employer assistance as they look for a replacement. This help could come in the form of recruiting or training a new employee.

If you have any questions, including where to leave work supplies or questions about your benefits, you might include these in your letter as well.

A resignation letter is not the time to share frustrations about coworkers, managers, or the company. Keep in mind that you may someday need a reference from people who will see this letter, so it is best to be polite.

A resignation letter should be simple, brief, focused, and to the point. There is no need to elaborate on your reason for leaving – keep the letter professional rather than delving into the personal.

Make sure to follow proper business letter format in your letter. Include a header with the employer’s name and address, the date, and your name and address.

You should also thoroughly proofread the letter before sending it.

Again, you may need to ask for a recommendation from your employer, and you want all your work to be polished.

You should send this letter to your employer, as well as Human Resources, so that they have the letter on file.

Advice on How to Resign
When you resign from your job, it's important to resign gracefully and professionally. Give adequate notice to your employer, write a formal resignation letter, and be prepared to move on prior to submitting your resignation.

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Smartest Resignation Letter Sample

Smartest Resignation Letter Sample

Letter Example to Resign From a Job

By Victor Ghoshe

Updated May 30, 2017

When you are resigning from employment, it's proper protocol to provide your employer with a formal resignation letter for your employee file.

A resignation letter is a way to formally announce that you are signing off, even if you have already discussed your resignation with your boss and/or Human Resources. Writing a letter is also a courtesy that can help you maintain a positive relationship with your employer.

Read below for advice on writing a resignation letter, as well as a sample resignation letter.

Sample Resignation Letter

Use the sample resignation letter below as a template for your own letter. Be sure to rewrite the letter to fit your particular employment situation.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the 

support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

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Tips for Writing a Resignation Letter by Victor Ghoshe